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Future Pilot Training - Industry Day

Solicitation number W3471-130001/B

Publication date

Closing date and time 2014/01/08 14:00 EST

Last amendment date


    Description
    Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
    Peru/Colombia/Panama
    Tendering Procedures: All interested suppliers may submit a bid
    Attachment: None
    Competitive Procurement Strategy: N/A - P&A/LOI Only
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    
    INDUSTRY ENGAGEMENT PROCESS 
    
    In order to ensure a successful transition from the current
    process that the Government of Canada has in place for military
    pilot training following the expiration of the NATO Flying
    Training In Canada (NFTC) and Contracted Flying Training and
    Support (CFTS) contracts, Industry shall be consulted in an
    engagement process as one of the first steps in determining how
    the Royal Canadian Air Force (RCAF) will deliver this training
    in the future.  
    
    The engagement process will include the Future Pilot Training
    (FPT) "Industry Day Engagement Session" followed by "One-on-one
    Industry meetings" and "Working Group Sessions" at a later time.
     
    
    The FPT Industry Day Engagement Session is scheduled for 4
    February 2014 from 0900 hrs to 1200 hrs at the RCAF Officers'
    Mess, Control Tower and Annex rooms, 158 Gloucester Street,
    Ottawa, Ontario, Canada.  
    
    Those companies requesting one-on-one meetings must advise their
    interest via email to: FPT.Project@forces.gc.ca by 1400 hrs
    Eastern Standard Time 8 January 2014. On 9 January 2014 a
    meeting schedule will be set up via a random draw of names from
    those submitted and participants will be advised of the timing
    for their one-on-one meeting.
    
    One-on-one meetings will be scheduled for the afternoon of 4
    February 2014 at the same location and 5 - 6 February 2014 (if
    required) at 1 Nicholas Street, 4th Floor Boardroom, Ottawa,
    Ontario, Canada.  
    
    Working Group Sessions are anticipated to be scheduled from
    March until May 2014 if required.
    
    Industry is requested to provide comments and recommendations to
    the Public Works Government Services Canada (PWGSC)
    Representative on the draft Industry Engagement Process Rules of
    Engagement which includes a Dispute Resolution Process (file
    available below under Solicitation Documents) by 28 January
    2014.  The draft Industry Engagement Process Rules of Engagement
    will be discussed and finalized at the Engagement Session.
    
    To participate in Industry Day Engagement Session, Working Group
    Sessions, one-on-one meetings, and review of the final draft
    Request for Proposal (RFP), Industry must sign and agree to the
    Industry Engagement Process Rules of Engagement.
    
    Also, in order to facilitate the one-on-one meetings, Industry
    is encouraged to provide written comments and recommendations on
    the proposed topics for discussion as well as any additional
    topics Industry may wish to discuss.
    
    All Industry consultation will be documented and this
    information is subject to the Access to Information Act. Canada
    shall not reveal any designated proprietary information to third
    parties.
    
    Industry Day Engagement Session:
    The purpose of the Industry Day Engagement Session is to provide
    Industry and other interested parties ("Participants") with
    general information on the FTP project, the engagement process,
    finalize the draft Industry Engagement Process Rules of
    Engagement and obtain Industry comments on the engagement
    process timeline. 
    
    One-on-one Industry Meetings:
    Following sign-off by Industry of the Rules of Engagement,
    Canada will meet with Industry Participants individually to
    listen to their concerns, recommendations and solutions. Canada
    will analyze and summarize Industry input, identify topics that
    need to be discussed at Working Group Sessions and revise
    solicitation document(s), if applicable.
    
    Working Group Sessions:
    The objective of the Working Group Sessions is to resolve
    Industry issues and secure an open competitive process to
    replace the current pilot training system. Industry will be
    invited to Working Group Sessions comprised of representatives
    from Industry, DND, Industry Canada (IC) and PWGSC to discuss
    specific issues, potential solutions and revised solicitation
    document(s), if applicable. Canada will finalize the
    solicitation document(s) following these meetings.
    
    Following the Working Group Sessions, Canada will document all
    Industry issues, positions and action. A draft RFP will only be
    made available to all participants who have signed and complied
    with the Rules of Engagement for a final review before the
    official RFP is published on Government Electronic Tendering
    Service (GETS).
    
    Third Party Consultation:
    Third parties such as Industry Associations will be consulted on
    an as and when required basis to discuss Industry issues and
    recommendations on Industry standard practices.
    
    REGISTRATION 
    
    Participants who wish to attend the Industry Engagement Session
    and One-on-one Industry meetings are to register by notifying
    DND at FPT.Project@forces.gc.ca by 1400 hrs Eastern Standard
    Time 8 January 2014.  On 9 January 2014 a meeting schedule will
    be set up via a random draw of names from those submitted and
    Participants will be advised of the timing for their one-on-one
    meeting.  
    
    Participants must identify themselves by their legal name,
    corporate address, the names of representatives attending by
    their respective title as well as their office address,
    telephone number(s) and e-mail address.  
    
    Please note:
    
    (1)	Although Industry may register as many representatives as
    required, no more than 4 representatives may attend at any given
    time due to space limitation.
    
    (2)	All attendees are encouraged to register and will be
    required to sign-in upon arrival to the venue.
    
    (3) 	Interested Participants are encouraged to submit comments
    on the Industry Engagement Agenda and suggest additional topics
    to the PWGSC Representative to be discussed at the One-on-one
    meetings and Working Group Sessions.  (See attached Rules of
    Engagement).
    
    (4) 	Attendees are responsible for their own transportation,
    accommodation, meals, parking and all other expenses.
    
    (5) 	Participation is not a mandatory requirement. Not attending
    the Industry Engagement Session will not preclude an interested
    participant from submitting a proposal.
    
    (6)	Media cannot participate in the one-on-one meetings or
    Working Group Sessions.
    
    Agenda for Industry Engagement Session:
    1. Opening Remarks
    2. Consultative Process
    3. Project Overview
    4. Rules of Engagement
    5. Consultation Schedule
    6. Questions and Answers
    7. Closing Remarks 
    
    PWGSC Representative:
    Olivier Aubert
    Public Works and Government Services Canada
    Future Pilot Training Project
    E-mail: Olivier.Aubert@tpsgc-pwgsc.gc.ca
    Tel. No.: 613-991-9140
    
    Delivery Date: 04/02/2014
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Panama Free Trade Agreement
    • Agreement on Internal Trade (AIT)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    FPT.Project@forces.gc.ca
    Phone
    (613) 990-1605 ( )
    Fax
    (613) 949-1971
    Address
    1 Nicholas Street/1, rue Nicolas
    Suite 215/Suite 215
    Room 253
    Ottawa, Ontario, K1A 0S5

    Buying organization(s)

    Organization
    Department of National Defence
    Address
    101 Colonel By Dr
    Ottawa, Ontario, K1A0K2
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    000
    French
    41
    001
    French
    24
    001
    English
    115
    000
    English
    213

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Information
    Language(s)
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Commodity - GSIN
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